AppFolio + Go Fig
Connect AppFolio Property Manager to Go Fig for rent roll, delinquency aging, NOI by property, and owner reporting that ties to the general ledger.
AppFolio Property Manager runs the back office for residential, commercial, and community-association managers, but the answers a controller needs (current rent roll, true delinquency, NOI by property, owner draws, and portfolio variance against budget) usually require a downloaded report, an Excel pivot, and a private workbook that goes stale by Friday. Go Fig does not replace AppFolio. It connects to the data AppFolio exposes, syncs the property, unit, lease, charge, and general-ledger graph, reconciles it against your other systems and the GL, and loads fresh, traceable numbers into the Excel workbooks your finance team already uses, automatically, every day. Celeste, Go Fig's AI analyst, works only on your data, inside your own security and compliance boundary, with a full audit trail back to the originating lease and ledger entry. Your financial data stays in your environment. It is never pasted into a public chatbot and is never used to train an outside model.
Key facts
- Platform
- AppFolio Property Manager (residential, commercial, association)
- Sync grain
- Charge, payment, and GL-entry level
- Multi-property
- All properties and portfolios in scope
- Historical backfill
- Up to 10 years of charges and GL entries
- Auth
- Dedicated read-only API credential or service account
What you can do with AppFolio data in Go Fig
Live rent roll and delinquency
A current rent roll joined to unit, lease, and tenant, with open charges rolled into aging buckets and reconciled against the AR balance in your GL, so the collections call list and the controller's AR aging are the same number.
NOI by property and portfolio
Income statement and NOI by property, region, or asset class, built from AppFolio ledger detail against your chart of accounts. Multi-property owners get true portfolio rollups every day instead of rebuilding the report at every close.
Owner statements and draws
Owner-level P&L, distributions, and draws reconciled against the GL so the statement that reaches an owner matches the ledger. A wrong number never leaves your environment unchecked.
Data available from AppFolio
Go Fig extracts and normalizes the following data from your AppFolio account:
How to connect AppFolio
Provision an AppFolio integration credential
Create a dedicated read-only API credential or service account in AppFolio scoped to the properties and modules you want exposed (rent roll, AR, GL, payables, budgets). Keep it separate from your human operators so rotation and audit trails stay clean.
Confirm your database and property scope
Confirm your AppFolio database identifier and the property lists or portfolios you want to sync. Multi-portfolio operators can scope one connection per portfolio and consolidate across them in Go Fig.
Pick the historical window
Three to seven years of charges, payments, and GL entries is typical for managers rebuilding NOI trends and delinquency history. Go Fig backfills the window once, then syncs deltas on an ongoing basis.
Wire up the property-management workbooks and flows
Celeste ships starter flows for live rent roll, AR aging, NOI by property, owner statements, and budget versus actual. Point them at your AppFolio connection and the data lands in the Excel workbooks your team already opens, refreshed automatically, with drill-down back to lease, charge, and ledger detail.
Authentication: Go Fig connects through AppFolio's API using a dedicated read-only service account or API credential provisioned for integration use and scoped to the properties and modules you choose to expose. Keep the credential separate from your human operators so rotation and audit trails stay clean.
Common Questions About AppFolio Integration
Does Go Fig replace AppFolio?
No. Go Fig connects to AppFolio, reconciles its data against your general ledger and your other systems, and loads fresh, traceable numbers into the Excel workbooks your finance team already uses. AppFolio stays the system of record. Go Fig removes the manual export, pivot, and copy-paste that makes those workbooks stale the moment you finish them.
Can Go Fig reconcile AppFolio AR to the general ledger?
Yes. Go Fig joins open charges and unapplied payments against the AR balance in the AppFolio GL and surfaces variances by tenant and property. A typical reconciliation surfaces miscoded payments, deposits posted to the wrong property, and move-outs that never closed out the recurring-charge schedule.
How are residential, commercial, and association portfolios handled?
Every row carries its property and portfolio identifiers, so residential, commercial, and community-association books can be reported separately or consolidated without rewriting the source query. Allocation and management-fee logic is handled as Go Fig flows so it is versioned and auditable.
Where does our financial data go, and is it used to train AI?
Your data stays in your own Go Fig environment, inside your security and compliance boundary. Celeste works only on your data and produces a full audit trail. Nothing is pasted into a public chatbot, and your financial data is never used to train an outside model.
How current is the AppFolio data inside Go Fig?
Go Fig syncs incrementally, with a full reindex on a nightly cadence. Managers running collection cycles can dial sync tighter on charges and payments when the on-call analyst needs near-current visibility. The Excel workbooks your team uses refresh automatically, so the numbers are current when someone opens them instead of stale from last week's export.
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