Knowify + Go Fig
Connect Knowify to Go Fig for daily job cost, committed cost, and change-order visibility reconciled against QuickBooks and the general ledger and loaded into the Excel your finance team already uses.
Knowify runs project and financial management for contractors and subcontractors and syncs tightly with QuickBooks, but the answers a controller actually needs (actual vs estimate by job and cost code, committed costs against the GL, change orders, and a current WIP schedule) still tend to mean a Knowify report, a QuickBooks export, and a private Excel workbook that goes stale within days. Go Fig does not replace Knowify. It connects to Knowify, syncs the job budgets, purchase orders, change orders, time, and invoices, reconciles them against QuickBooks and your other systems, and loads fresh, traceable job-cost data into the Excel your bookkeeper or controller already uses, automatically, every day. Celeste, Go Fig's AI analyst, can then answer 'which jobs are over on committed cost this month' with a real audit trail back to the PO or change order. Your financial data stays in your environment. It is never pasted into a public chatbot and is never used to train an outside model. Celeste works only on your data, with a full audit trail.
Key facts
- System role
- Connects to Knowify and QuickBooks, replaces neither
- Sync grain
- PO, change-order, and invoice level
- Reconciliation
- Committed cost and change orders vs QuickBooks GL
- Historical backfill
- Multi-year budgets, POs, and invoices
- Auth
- Knowify service account plus QuickBooks OAuth 2.0
What you can do with Knowify data in Go Fig
Actual vs estimate by job and cost code
Knowify job budgets joined to actual costs and your QuickBooks GL so a contractor sees estimated, committed, and spent by job and cost code every morning, instead of exporting budget reports and rebuilding the variance in a private spreadsheet. Overruns surface while the job is still open.
Committed cost and change-order reconciliation
Purchase orders and approved change orders from Knowify reconciled against vendor bills in QuickBooks and the GL, so the committed-cost figure in the WIP schedule ties to the actual POs and change-order log instead of two systems that never quite agree.
WIP and over/under billing without the monthly rebuild
Job costs, time entries, and progress invoices pulled together into a WIP schedule that refreshes every day, so percent complete, earned revenue, and over/under billing are current instead of reconstructed by hand the week after close.
Data available from Knowify
Go Fig extracts and normalizes the following data from your Knowify account:
How to connect Knowify
Provision a Knowify API account
Create a dedicated read-only service account or API key in Knowify scoped to the job financials, PO, and change-order data you want exposed. Keep it separate from your human operators so credential rotation and audit trails stay clean.
Authorize Knowify and QuickBooks
Click Connect and authorize Go Fig to read your Knowify job data, then complete Intuit's OAuth flow so Go Fig can read the matching QuickBooks ledger. Both tokens cache for the session and re-authenticate automatically when they expire.
Pick jobs and the historical window
Choose which jobs and how far back to backfill. Two to four years of budgets, POs, change orders, and invoices is typical for contractors rebuilding job-cost and margin history before switching to daily incremental sync.
Wire up the job-cost flows
Go Fig ships starter flows for actual vs estimate by job, committed-cost and change-order reconciliation, and a daily WIP schedule. Point them at your Knowify and QuickBooks connections and the bookkeeper has a working job-cost pack on day one, with drill-down back to PO, change order, and invoice detail.
Authentication: Go Fig connects through Knowify's API using a dedicated service account or API key scoped to read job financials, and separately to your QuickBooks ledger via Intuit's OAuth flow. Both connections are read-only and kept separate from your human users so credential rotation and audit trails stay clean. Tokens refresh automatically when they expire.
Common Questions About Knowify Integration
Does Go Fig replace Knowify or QuickBooks?
No. Knowify stays your job-management system and QuickBooks stays your ledger. Go Fig connects to both, reconciles Knowify's budgets, POs, and change orders against the QuickBooks GL and your other tools, and loads fresh, traceable job-cost data into the Excel your finance team already uses. Your team keeps working exactly as they do today.
How does Go Fig reconcile committed costs and change orders?
Go Fig joins Knowify purchase orders and approved change orders against vendor bills in QuickBooks and the matching GL entries, then surfaces variances by job and cost code. A typical reconciliation catches POs costed to the wrong job, change orders billed but never costed, and committed amounts that drifted from the budget line.
Can Go Fig build a daily WIP from Knowify?
Yes. Go Fig combines job cost-to-date and committed costs with progress and AIA invoices to produce a WIP schedule that refreshes every day. Percent complete, earned revenue, and over/under billing land in your Excel automatically, so you stop rebuilding the schedule by hand each month and bonding capacity is sized off a current number.
Is our financial data safe with Celeste?
Yes. Your financial data stays in your environment. It is never pasted into a public chatbot and is never used to train an outside model. Celeste, Go Fig's AI analyst, works only on your data and every answer carries a full audit trail back to the underlying job, PO, change order, or invoice.
How current is the Knowify data inside Go Fig?
Daily incremental sync is the default, so each morning the finance team opens an Excel that already reflects yesterday's POs, change orders, time, and invoices across Knowify and QuickBooks. Contractors in active billing cycles can sync more frequently if the on-call analyst needs near-real-time job-cost visibility.
Related Operations integrations
Other systems Go Fig connects, reconciles, and loads into the Excel your finance team already uses, often alongside Knowify.
Ready to connect Knowify?
See how your Knowify data looks in Go Fig with a personalized demo.
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